Transport & automotive
MTD software for bicycle mechanics.
Tune the bike. Keep the books moving.
Workshop repairs, mobile servicing and seasonal tune-ups bring small sales and parts purchases throughout the week. Avona helps bicycle mechanics keep those records together while the repair stand stays busy.
- Who it is for
- Bicycle mechanics working as sole traders, managing their own business records and MTD for Income Tax updates.
- Available now
- Digital records, bank feeds, statement imports, transaction categorisation and quarterly self-employment updates. Pro adds customer invoicing, VAT accounting and reporting.
- Monthly price
- From £15/month for Lite. Pro is £20/month.
- Free trial
- Full access for 7 days. No credit card required.
- Annual-return limitations
- Quarterly updates do not replace your annual tax return. HMRC lists annual-return items including PAYE income, interest, dividends and pensions as in development. Check the listing and confirm support for your income sources before relying on Avona for your annual return.
Making Tax Digital
It’s what comes in.
Before costs go out.
A service payment may include a chain, brake pads and labour. Record the complete customer sale, with parts spending kept separately rather than hidden inside the margin.
Understand Making Tax Digital →When does MTD apply?
Combined qualifying self-employment and property income, before expenses:
- Over £50,000 in 2024/25
- From 6 April 2026
- Over £30,000 in 2025/26
- From 6 April 2027
- Over £20,000 in 2026/27
- From 6 April 2028
Eligibility and exemptions matter. These are income thresholds, not tax-free allowances.
Check HMRC’s eligibility guidance ↗From the work to your records
Clear records for your bicycle service and drivetrain repair.
Bring the evidence into Avona, review the suggested categories and check the figures before submitting. These three examples show the records behind your bicycle service and drivetrain repair, shared purchases and a wrongly ordered bicycle component.
| What you bring | How you use Avona | What you check |
|---|---|---|
| £260 for your bicycle service and drivetrain repair £105 spent on chain, cassette and cables | Connect your bank or import the payment, then upload the invoice or receipt for chain, cassette and cables. Review the income and the purchase as separate records. | Keep £260 as the sale and the £105 cost separately. The £155 left after this cost is not turnover. Check that the spending is eligible for your business. |
| £100 mixed purchase £80 for parts for a customer's bicycle; £20 for components for your own leisure bike | Upload the itemised receipt and review the suggested category. Identify parts for a customer's bicycle separately from components for your own leisure bike. | Only the eligible £80 business portion belongs in business costs. Exclude the £20 personal purchase, and check that importing both the bank transaction and the receipt has not counted the spending twice. |
| £30 supplier credit Linked to an earlier £120 purchase | Upload the original invoice and retain the credit note for a wrongly ordered bicycle component. Review the refund or account credit alongside the purchase. | The documents now show £90 of net spending. Keep the original £120 and the £30 adjustment explainable, with timing matched to your accounting method; a supplier refund is not a new customer sale. |
Keep supporting documents alongside your figures, review business use and apply your accounting method consistently. HMRC: keeping business records ↗
The costs behind your work
Six expenses worth
keeping records for.
Examples for bicycle mechanics. Claim only eligible business costs; mixed use, equipment and your accounting method can change the treatment.
Chains and cassettes
Brake pads and cables
Workshop tools
Lubricants and cleaners
Workshop rent
Business collection travel
One thing to watch
Keep workshop stock out of personal cycling costs
A trade order may contain a customer’s cassette and an upgrade for your own weekend bike. Identify each item’s purpose on the invoice before treating it as business spending.
HMRC: allowable business expenses ↗Fit the admin around the work
A routine around your bicycle service and drivetrain repair.
Upload parts orders, record workshop cash takings and reconcile card payments after the day’s final collection.
Capture the supporting documents
Upload receipts or invoices for chain, cassette and cables. Keep the date, supplier and amount legible, and distinguish parts for a customer's bicycle from components for your own leisure bike.
How document capture works →Reconcile your bicycle service and drivetrain repair payments
Review each customer receipt against the work it covers. Keep the breakdown for a wrongly ordered bicycle component available alongside the bank entry, so fees, refunds or timing differences can be explained.
How bank review works →Review before you submit
Review Avona AI’s suggested categories, check that your bicycle service and drivetrain repair income is complete, and remove duplicate or personal spending. Keep the evidence for a wrongly ordered bicycle component ready for your annual-return review too.
Before you get started
Questions from bicycle mechanics.
Does MTD apply to everyone in this profession?
No. This page covers bicycle mechanics working as sole traders. Your start date depends on combined qualifying self-employment and property income before expenses, and any exemptions. Employment and limited-company work have different reporting arrangements.
What if a customer supplies the replacement parts?
Record your agreed fitting or service fee and only the parts costs your business actually incurs. Retain the job details so the lower materials spend is explained.
How do I record a wrongly ordered bicycle component?
Example: £30 supplier credit (linked to an earlier £120 purchase). The documents now show £90 of net spending. Keep the original £120 and the £30 adjustment explainable, with timing matched to your accounting method; a supplier refund is not a new customer sale.
Which bookkeeping issue should I watch for?
Keep workshop stock out of personal cycling costs. A trade order may contain a customer’s cassette and an upgrade for your own weekend bike. Identify each item’s purpose on the invoice before treating it as business spending.
Can I keep using my existing spreadsheet?
Yes. Bring your bicycle service and drivetrain repair income records and evidence of chain, cassette and cables into Avona using supported spreadsheet uploads. Check dates, categories, personal spending and duplicates against the original documents before you approve the records.
Do quarterly updates complete my annual tax return?
No. You still need the annual tax return and any relevant adjustments or other income. HMRC currently lists annual-return items including PAYE income, interest, dividends and pensions as in development for Avona. Confirm support for your own income sources and circumstances before relying on Avona for the annual return.
Built for the way you earn
Get your bicycle-repair bookkeeping in gear.
Choosing Avona
Your questions, answered.
Can I create customer invoices?
Yes. You can create customer invoices with Avona Pro.
What if I am VAT-registered?
Full VAT accounting is available with Avona Pro, so you can manage your VAT-registered business with Avona.
Can my accountant review my records?
Yes. You can connect your Avona account to your bookkeeper or accountant so they can review your records.
Can I use my phone on site?
Yes. Every feature has a mobile-friendly version, so you can manage your accounts from your phone while you are on the move.
Can I keep using my personal bank account?
Yes. Avona supports Open Banking connections and PDF bank statement uploads. You can clearly separate personal and business transactions to keep your business records organised.